Instructions for the hybrid sessions

  • The online participants must follow the instructions in the virtual area.
  • In-person speakers must use the rooms' PCs and share their presentations on the Zoom session open there with the name of the room.
  • The PCs have loudspeakers, a webcam, and microphones. The speakers must move the webcam to show the area from where they will be standing, ensuring visibility from Zoom, and talk near the microphones.
  • Please verify with the online conference assistant (identified as "Angel" on Zoom) that the virtual attendees can hear you.
  • Standard talks are 20 minutes, including 2 minutes of discussion coordinated by the chair. Strict timing must be observed.

Instructions for hybrid sessions' chairs

  • The chairs of the hybrid sessions can be in-person or online. In-person speakers should follow the above instructions to ensure that the onsite part runs smoothly.
  • If you are a virtual chair of a hybrid session, please make sure that you can communicate with the in-person speakers and guide them through the process. In case of problems, please inform the Angel in the Zoom room promptly so onsite conference staff can assist.
  • Please be in the room 10 minutes before the session starts to prepare it.
  • Make sure that the PC is connected to the Zoom room associated with your assigned room. Otherwise, please follow the instructions to access the virtual area with your user or contact the conference support desk in the virtual support room (passcode 112).
  • Coordinate with the Zoom room Angel to verify that the virtual participants can hear and see the room.
  • With the help of the Angel, please identify the virtual and in-person speakers and require the in-person participant to copy their presentations to to the conference room PC desktop and verify functionality.
  • Ensure all speakers speaking away from the PC desk move closer so virtual participants can hear them.
  • Read and follow the indications for general chairs of the virtual sessions.